Parent Area

Dear Parent,

We are pleased to be able offer you access to the school’s Parent Area where you will be able to see up-to-date information about your child (or children) and also be kept informed of relevant school information and upcoming events.

Please stay updated by visiting this area frequently and we will send you email when we add any new information. If there is anything else you would like to see in the parent area that you would find helpful, please let us know.

Warm regards,

Berenice Lewis
Head of School


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Parent Portal

Click here to visit our Parent Portal


School Calendar – Important Dates

School Calendar
School Calendar 2017-18


It is the responsibility of parents and students to read the following handbook, code of conduct and policies. Please ensure you read the info before filling out and submitting the consent forms and agreements below. 

Student and Parent Handbook and Codes of Conduct
Student and Parent Handbook-2017-18
Student Code of Conduct 
Student Code of Conduct – Korean Translation
Student Code of Conduct – Chinese Translation


School Policies

Academic Honesty Policy

As the IB Learner Profile is the foundation of the International Baccalaureate Programme, so shall it be the cornerstone of Alexander Academy’s Policy for Academic Honesty and Student Integrity. This policy outlines Alexander Academy’s expectations for honest academic conduct, the student’s and teachers’ roles and responsibilities and the consequences for academic misconduct. Students and parents will receive a copy of this policy and will sign a declaration.

Rationale and Purpose

The goal of Alexander Academy’s Academic Honesty Policy is to educate students to conduct themselves in a responsible and ethical manner and therefore make every effort to avoid any form of academic misconduct.  Alexander Academy’s expectations are that students exhibit the character traits of honesty, integrity, respect and responsibility.  These expectations are consistent with the IB Learner Profile where students are Principled, Knowledgeable, Thinkers and Inquirers.

The faculty at Alexander Academy aim to develop in our students the attributes of the IB Learner Profile. In our efforts to promote academic honesty specifically and personal integrity overall, we encourage our students to embrace the attributes of the Learner Profile.

The academically honest student:

  • Documents all source material consistently in a standard style of referencing
  • Uses direct quotations and paraphrases appropriately
  • Respects others’ intellectual property by abiding by copyright law
  • Understands what constitutes academic dishonesty
  • Understands the consequences of academic misconduct
  • Explicitly and appropriately acknowledges help provided by another person
  • Follows all exam rules

The academically honest student does not:

  • Plagiarize by copying material from a published source or from another student
  • Give another student his/her/their work to copy
  • Use notes during a test unless allowed by the teacher or permitted by the examination rules
  • Do work for another student
  • Purchase and submit pieces written by someone else
  • Present others’ artistic or creative work in any medium (images, music, film, etc.) as his/her/their own
  • Engage in any behaviour that provides a student an unfair advantage over others

School’s Roles and Responsibilities

Students will receive cohesive, comprehensive and direct instruction through courses from our teachers in information literacy and the research process including:

  • accessing, analyzing, selecting and organizing information
  • synthesizing and communicating information
  • evaluating and reflecting on information
  • the rules and purpose for acknowledging source material in both Modern Language Association (MLA) style and American Psychological Association (APA) style

Examples of academic misconduct

  • Plagiarism: taking work, words, ideas, pictures, information or anything that has been produced by someone else and submitting it for assessment as his/her/their own
  • Copying: taking work from another student, with or without his/her/ their knowledge, and submitting it as his/her/their own
  • Exam cheating: communicating with another student in an exam, bringing unauthorized material into an exam room, or consulting such material during an exam in order to gain an unfair advantage
  • Duplication: submitting work that is substantially the same for assessment in different courses without the consent of all teachers involved
  • Falsifying data: creating or altering data rather than collecting authentic data
  • Collusion: helping another student to be academically dishonest
  • Collaboration- working with other students is expected and encouraged. However, each student may be responsible for their own written work. When this is the case, if one student copies the work of another, this represents collusion

Students who either intentionally or accidentally engage in behaviour that gives them an unfair advantage over others, including academic dishonesty, will be subject to consequences as follows:

  1. The first time a student is suspected of being dishonest in an academic or non-academic course, their teacher will inform the Counsellor who will start an electronic file of the details of their dishonesty. The file will remain open until the student leaves Alexander Academy. The consequences of the student’s actions at this point will be non-punitive. They will be taught how to correct their wrongdoing by the appropriate staff member. Parents/guardians will be notified by the teacher.
  2. If again the student is suspected of being dishonest in an academic or non-academic course, the Counsellor will involve the Head of School who will review the details of the student’s electronic file and decide on appropriate consequences. Parents/guardians will be notified. At this point, the student may become exempt from awards and scholarships. Repeat offences may also include suspension or withdrawal from a class.

A complete guide to the IBO Academic Honesty policy can be found at the following link:


Medical Insurance Policy

The school requires that every student must have medical insurance. It is the responsibility of the parents / custodian to ensure that their child has medical coverage. Students who do not have medical insurance or invalid coverage will not be permitted to attend class.

Homestay Policy

Students and their families / custodian are responsible for arranging homestay for their child.

Security Card Policy

Alexander Academy is committed to making our campus a safe and secure place to study. In order to support this, each student will be issued with an individual security card so they can access the building during school hours.

Students must agree to the following terms prior to being issued with the security card:

  • Each student is responsible for the card that was issued to them. Cards should not be lent or traded.
  • Any lost or damaged cards must be replaced at a replacement cost.
  • Cards must be returned to the office prior to students withdrawing from the Academy. If the card cannot be returned, a lost card fee will be charged.
  • Lost cards are subject to a replacement fee of $100 plus tax.

Damaged cards will be subject to a replacement fee at the discretion of administration (this fee will not exceed $100 plus tax).

Uniform Policy

Alexander Academy students are required to wear a school uniform while attending school. Uniform guidelines are as follows:

Girl’s Uniform Boy’s Uniform
·         White shirt; short, long, or ¾ sleeve ·         White shirt; short or long sleeve
·         School sweater or vest ·         School Pullover sweater or vest
·         School kilt or grey pants ·         Grey dress pants
·         Navy blue tights or knee-high socks ·         Grey or black dress socks
·         School Reversible Jacket (for outdoors) ·         School Jacket (for outdoors) OR Blazer
·         Black shoes that can be polished ·         Black shoes that can be polished.
·         Optional: School tie (mandatory with                          blazer) ·         School tie
·         Optional: School Polo shirt in May – June ·         Optional: School Polo shirt in May – June
  • Uniforms are to be kept neat, clean and in good repair at all times.
  • Uniform pants must be long enough to reach the shoes and worn with grey or black dress socks.
  • Girls may wear black or navy blue tights or knee highs below the knee.
  • Kilts are not to be shortened or worn more than 2” above the knee.
  • Shoes may not be higher than 2 inches.
  • Dress shirts are to be done up and tucked in at all times.
  • Ties are to be properly tied and done up at all times.
  • School sweater, vest or blazer is worn over the white shirt.
  • Outerwear may not be worn in the class.

Clothing that fails to conform to the school standard must be replaced at the student’s expense. All school clothing is laundered or dry-cleaned regularly.

Technology Policy

STUDENT: I have read Alexander Academy’s “Policy for the Acceptable Use of the School Computer Network and Internet” and agree to abide by the provisions therein.

PARENT:  I have read the Alexander Academy “Policy for the Acceptable Use of the School Computer Network and Internet.” I understand that network services are intended for educational purposes. I understand that any other use is in violation of the Acceptable Use Policy and subject to remedial action on the part of the school. Alexander Academy has taken reasonable precautions to eliminate inappropriate material from its network systems. However, I also recognize it is impossible for the school to restrict access to all inappropriate materials that exist outside its network.

  • Alexander Academy Laptop/Device Policy
  • The Alexander Academy laptop/device policy is an addendum to Alexander Academy’s Acceptable Use of Internet Policy.
  • To attend Alexander Academy, students are required to come to school equipped with one of the following options: iPad, Windows laptop, or Apple laptop.

Refund Policy

All Students

  • All fees are non-refundable except tuition fees.
  • Refunds will be granted only upon written request of withdrawal.
  • Eligibility for a refund will be determined by the date written request of withdrawal is received by the Academy.
  • Refunds will be processed under the name of the student`s parent unless an alternate request is submitted by the parent in writing.
  • Students who have been issued official school letters (Letter of Acceptance, Confirmation of Enrolment Letter, etc.) are not eligible for a tuition refund, even if the original document is returned to the Academy.
  • Requests for refund will be processed after all required supplementary documentation has been submitted.
  • Approved refund requests are processed within four to six weeks.
  • An administration fee of $300.00 is levied on all refunds. This fee will be deducted from the total amount refundable.
  • No refund will be granted if parents fail to disclose medical needs, special learning needs or behavioural considerations prior to student’s acceptance.

International Students

International students who have been issued an official Letter of Acceptance from Alexander Academy are not eligible for a refund, unless the student study permit application has been denied by Citizenship and Immigration Canada.

In the event of a Study Permit application denial, only prepaid tuition fees will be refunded. The application and activity fees, and tuition deposit are non-refundable. An administration fee of $300 will be applied to any refunds requested by wire transfer and will be deducted from the eligible refund amount. To receive a refund of tuition, the following documents must be submitted:

  • Written request of withdrawal
  • Proof of study permit denial by Citizenship and Immigration Canada or, Government of Canada – High Commission of Canada
  • ‘Request for Refund’ form

Continuing Students and Domestic Students

All continuing students (re-enrolling students) pay a $2,000 deposit on tuition to guarantee a seat in the next year. This portion of the tuition is not refundable.

Students are eligible for a 50% refund less the application and activity fees and tuition deposit provided that the request for withdrawal is received by the Academy a minimum of 30 calendar days prior to the commencement of classes and no Letter of Acceptance or Confirmation of Enrolment letter has been issued.

If the request for withdrawal is 29 or fewer calendar days before the commencement of classes, the student is not eligible for any refund of tuition fees.

Refunds (partial or full) are applicable only to the tuition fees. Application and activity fees, and tuition deposit are not refundable.

Consent Forms (2018-2019)
Policies Agreement Form – 2018-19
Medical Information Form
General Consent Form 2018-19
Chinese Translation of General Consent Form 2018-19


Re-Enrollment (2018-2019)
2018-19 Re-Enrollment Package for Parents


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